What is Document Digitalization System?
Document Digitization is a systematic process through which physical documents are converted into digital form. Document Management ensures the proper retrieval of the digitized documents as and when required.
Documents converted into digital form can be archived, retrieved, and shared with other users easily, safely, and at minimum cost.
Myth Vs Reality
Merits of Document Digitalization System:
1. Information Accessibility:Information is immediately available and easy to consult in digitized documents.
2. Increased Productivity:Document Digitization allows stakeholders the ability to share, exchange and access documents in seconds, reducing the turnaround time further increasing the efficiency for your business.
3. Physical Space Saved:Document Digitization saves a lot of physical space requiring for file storage.
4. Data Security:The digitized data is kept secured and confidential.
5. Manpower is Saved:Your valuable human resources can be assigned to various other vital tasks.
6. Disaster Recovery:There is always a risk of disaster. This system offers you to have a safe repository of your data.
Process of Document Digitalization System:
1. Document Preparation:Information is immediately available and easy to consult in digitized documents.
2. Document Scanning:Document Digitization allows stakeholders the ability to share, exchange and access documents in seconds, reducing the turnaround time further increasing the efficiency for your business.
3. Document Conversion:Document Digitization saves a lot of physical space requiring for file storage.
4. Document Indexing:The digitized data is kept secured and confidential.
5. Document Management:Your valuable human resources can be assigned to various other vital tasks.
Go Green with a Paperless Office:
According to the Environmental Paper Network's most current Status of the Paper Industry report, paper usage is reducing while the amount of paper collected for recycling is progressing. Companies are endeavouring to recycle, yet office copy paper alone still accounts for over 20 per cent of the total paper usage.
But being green is more than just decreasing paper production. A paperless environment may also mean less energy consumption.Small businesses use less energy when printers, faxes, and copiers are inactive.
So what do you think about Document Digitization System don't forget to leave your comment below.